The importance of multifunction printers in this modern era cannot be understated. These machines are capable of performing a lot of useful features like copying, printing, scanning, and faxing. Generally, multifunction printers are suitable for businesses that deal with these features on a regular basis.
However, buying a commercial copier machine can be an impossible task for newly established companies and small-scale businesses. In such situations, these businesses have the option of leasing a copier machine to fulfill their printing and copying requirements.
It is important to understand that a multifunction printer is much more than just a tool for printing. Instead, it allows users to convert physical images and text into digital form and store it in the cloud. Hence, multiple team members can easily access the data.
Since there are many different copier manufacturers in the market, it is quite understandable that you might be facing issues in choosing the best multifunction printer for your business. Therefore, in this article, you will get to know about some of the most important tips to choose the right model and avoid mistakes during the purchasing or leasing process.
Choosing the Best Multifunction Printer
The very first decision that you have to make is whether you want to buy or lease the multifunction printer. It is a very important decision because it impacts your overall investment and the dynamics of the system company. Whatever you decide, you should follow these tips to choose the right multifunction printer for your company:
Assess Printing Needs
You should assess your printing requirements in terms of the monthly printing volume that you are expecting for your business. Once you have the average number of prints and copies you need on a monthly basis, you will be able to narrow down the printer models available in the market that can fulfill your requirements.
If you choose a device that is not capable of handling the volume of your requirement, then there is a very high chance that it will start breaking down on heavy usage. Hence, it is recommended that you lease a copier machine that can handle your expected monthly print volume.
Budget is one of the most critical factors when it comes to buying or leasing any of the office equipment like an office copier machine. By determining your budget at an early stage, you will easily be able to narrow down the available options and find the perfect printing and copying solution within your budget.
Copier machines, especially multifunction printers, have a lot of operational cost in terms of the toner cartridges, paper, and maintenance of the machines. All of these factors contribute a significant expense to the entire cost of having a multifunction printer. You should consider all of these factors while leasing a multifunction printer. You should also ask the copier leasing company about whether it is going to provide services like quick cartridge replacement.
It is always a good idea to choose reputable copier companies like HP, Canon, Xerox, and other such well-established brands because their technologies are trusted by a large number of users all over the world. You can trust the manufacturing quality of these companies and get maximum performance from their multifunction printers.
Monochrome or Color
Both color and monochrome multifunction printers are available in the market. If your company does not require color printing on a regular basis, then you should consider leasing a traditional monochrome copier machine because it helps you in cutting down the cost of monthly installments and operational costs.
Existing IT Infrastructure
When you are leasing a copier machine, you should determine whether you will be able to use the new machine with your existing IT devices like the computer systems and networks installed in the office. You should ask the copier vendor all of these questions to ensure there is no confusion about the product and services you are getting from the dealer.
Most of the copier dealers are willing to provide service contracts to help the companies in the repair and maintenance of the multifunction printers. However, you should negotiate this kind of contract to ensure you do not have to pay a significant amount of additional fee other than the decided monthly installment of the leasing agreement.
These are some of the most important things that you should keep in mind while leasing a multifunction printer for your business and making sure that you are getting access to reliable and efficient printing and copying equipment.