How Much Does it Cost to Rent a Photocopier?

How Much Does it Cost to Rent a Photocopier?

There is no doubt that photocopiers are one of the essential office equipment and machines. Many organizations make the mistake of buying large and costly photocopiers which they might not even need for their businesses. To avoid such kinds of issues, it is important for business owners to carefully evaluate their business requirements and the overall type and scale of the company to make the smart choice. 

Instead of buying expensive equipment like a photocopier, renting is a much better solution because in this way you will not get stuck with a particular printer model for a long period of time. You can also try out the printer during this period. The rent of the photocopiers depends on a variety of factors like its model and features. Generally, you can find photocopiers that have a monthly rental rate of $25 to $30. 

In this article, you will get to know about the importance of renting a photocopier and its average cost. 

Importance of Renting a Copier

It is quite evident photocopiers are an expensive piece of equipment. Not every business, especially startups and small companies, can afford to make such a large amount of investment in buying a brand-new photocopier. In such situations, renting a photocopier is a very reliable and efficient solution.

Moreover, you should remember the fact that renting a photocopier is extremely flexible. You will not only avoid the upfront buying charges, but also the high repair and maintenance charges that are often associated with all kinds of photocopiers. The period of the rental contracts is flexible as well as it can be of a few days or even a few years. Hence, renting copiers allow you to get access to the photocopier for as long as you want.

Another benefit of renting a copier is that you will have complete freedom over changing to the newer models. You should decide this before signing any rental agreement to ensure the copier provider is willing to provide upgrades. This is helpful for those companies that are continually evolving and cannot stick to one particular photocopier for a long period of time. 

The photocopier rental companies also take complete responsibility for delivering the machines, setting them up, and even training the employees to use it. Therefore, by renting a copier for your business, you will not have to worry about these procedures yourself. Instead, you can fully rely on the help from the experts.

How Much Does it Cost to Rent a Photocopier?

Repair and maintenance of the photocopier is a very challenging task as not everyone can handle it. Moreover, if you buy your own photocopier, you will have to pay for maintenance charges every single time. On the other hand, if you rent a copier, it will be the responsibility of the photocopier provider to offer their professional maintenance and repairing service if the machine is malfunctioning.   

Cost of Renting a Photocopier

The cost of renting a photocopier depends on a variety of factors. Generally, the photocopiers are divided into three main categories on the basis of their volume handling capacity. The low volume monochrome printers that can make about 750 copies month cost around $30 per month. On the other hand, the average monthly rental cost of low volume color printers is about $40. Such machine includes basic functionalities like copying and scanning. However, the price keeps increasing as you look towards newer printer models that come with mode functionalities.

Similarly, medium volume printers that can handle about 8000 to 40000 copies per month usually cost around $60 per month. They often have advanced hardware and has faxing capabilities as well.  The high-volume printers that are meant for large-scale businesses and enterprises can handle much more than 40000 copies. They have a lot of features like faxing, binding, stapling, security systems, and wireless connectivity. They usually have a rental rate of $250+ per month. 

Whenever you are renting a copier, it is very significant that you thoroughly check its features and various capabilities. It is always a good idea to rent a multifunction photocopier that can perform numerous features like scanning, printing, faxing, and other essential functions that you need in your workplace. In this way, you will be saving a considerable amount of money as well as office space. 


The above discussion shows that renting a photocopier is a very efficient and reliable option for a lot of businesses. You can enjoy several benefits by renting a copier instead of buying it. Even the large companies are realizing the importance of renting photocopiers because it helps in getting quick maintenance services from the concerned professionals which helps in increasing the overall efficiency of the business by improving printing procedures.